Cognitive Conference Rooms Improve Meeting Efficiency

By: Becky Lawlor - Leave a comment


The digitization of the workplace has given employees more flexibility to work outside the office and still collaborate with colleagues. It’s also allowed organizations to hire teams from around the globe and bring them together virtually through sophisticated conference room technology. However, it’s not a perfect world, and technology in the conference room can be cumbersome and confusing to use. Cognitive meeting rooms may finally be able to solve these challenges.

Simple Challenges Add Up

Some of the biggest drains during meetings come from users not knowing how to connect the equipment to do simple tasks such as share content or start a presentation. Voice-enabled cognitive rooms can deliver significant gains in meeting room efficiency and productivity.

In a study by Mersive on the modern conference room, 33 percent said that being able to walk into a room and share content more quickly and easily would be the biggest help to facilitate productive meetings where content is shared visually. Similarly, 39 percent reported facing technical difficulties sharing content in up to 75 percent of the meetings they attended, and 49.4 percent of the respondents said it typically takes one to five minutes for the average person to connect and start sharing. With the average worker attending eight meetings per week and a manager attending an average of 12, according to Lucid, a five-minute delay for every meeting can add up to almost an hour a day on average of lost productivity due to technical challenges.

Powering Voice-Enabled Rooms

According to eWEEK, conference rooms can now be enabled with a voice-controlled system where users can ask questions or issue commands. Powered by the IBM Watson Internet of Things Platform and Harman’s AMX AV control and switching system, AGK microphones and JBL speakers, Voice-Enabled Cognitive Rooms offer users enhanced efficiency during meetings.

For example, when an employee enters a conference room, they can verbally request to start a video conference or launch a presentation — no more fiddling with confusing remotes, switches or cables. As with voice interaction systems used at home, the cognitive meeting room uses a customizable wake word to activate the system. Once activated, the system can be used to control conference room equipment, set up video conferences, launch presentations and adjust lighting.

What’s more, because the system uses artificial intelligence to learn what users want, cognitive rooms will continue to get smarter. Future tasks will be automatically executed based on previous meetings and users’ personal preferences.

Finally, improving the meeting room experience can also help to attract and retain top talent. Office technology that offers enhanced functionality is vital to the workplace experience. And what could be a better user experience than a cloud service that acts as an in-room meeting concierge where your voice is its command?

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About The Author

Becky Lawlor

Freelance Writer

Becky Lawlor is a freelance technology writer. She develops and writes content on topics such as mobility, cloud services, unified communications, managed services and more.